Processing of (personal) data by the entity in charge of the online application process

RECRUITMENT CANDIDATE PRIVACY NOTICEMULTIVERSE COMPUTING S.L., thanks you for your professional offer made in the PERSONIO tool and/or by e-mail, with the voluntary delivery of your curriculum vitae, cover letter and/or letters of reference, which will undoubtedly be taken into consideration in the framework of the selection processes that the company carries out periodically. We remind you that, in accordance with the Privacy Policy preestablished for this entity, your personal data will be processed in accordance with the following conditions:Who is the Data Controller of your personal data?We inform you that the personal data you provide at this time, as well as any other data you provide during your participation in the subsequent selection processes, will be processed, as Data Controller, by MULTIVERSE COMPUTING, S. L. (hereinafter, quote; MULTIVERSE;), a company with registered office in Donostia - San Sebastián (Guipuzkoa), Paseo Marimón, nº 17, 3-03, registered in the Companies Register of Guipuzkoa in volume 2.894, folio 202, page SS-41.659 and with C.I.F. nº B-75218040. For any question related to the processing of your personal data, please contact us at the following e-mail address: RGPD@multiversecomputing.com.How do we obtain your personal data?The data processed by MULTIVERSE is obtained from the following sources:Data provided by yourself by submitting your Curriculum Vitae, cover letter and/or reference letters.Data derived from the management, maintenance and development of the selection process.From public sources.What type of data do we process?At MULTIVERSE we process the following categories of personal data in relation to the management of candidates:Identification data.Personal characteristics data.Social circumstances data.Academic and professional data.Employment details data.For what purposes do we process your data and on what legal bases?At MULTIVERSE we process your personal data for the following purposes:To accurately determine the compatibility of your profile with the vacant positions;To arrange and carry out reviews, assessments and interviews;To make offers of employment;To carry out pre-employment checks;To manage the relationship and contact with the candidate.The processing of the data you have provided directly to us for the above purposes is based on the execution of pre-contractual measures between MULTIVERSE and you on entering into our selection process, accepting this privacy policy and submitting the information about you that you would like us to know.To whom do we communicate your data?The personal data processed by MULTIVERSE will not be communicated to any third party.How long will we keep your data?The personal data contained in your Curriculum Vitae and the other documents you provide us with, as well as any other data collected during your involvement in a selection process will be kept, for the purposes foreseen, for a maximum period of two (2) years, and subsequently, and only if you authorise us to do so, for two (2) years, in order to send you job offers that match your profile; after which time they will be deleted, guaranteeing you total respect for the confidentiality of your data, both in their processing and in their subsequent deletion. Once this period has elapsed, if you wish to continue participating in the selection processes carried out by MULTIVERSE, please send us your Curriculum Vitae again or proceed to update your data when you are informed of this by MULTIVERSE.What are your rights?The applicable data protection legislation grants you a number of rights in relation to your personal data which you can exercise during the processing of your personal data. These rights are set out below:Access your data: you have the right to access your data to find out what personal data concerning you we are processing.To request rectification or erasure of your data: in certain circumstances, you have the right to rectify inaccurate personal data concerning you which are processed by us or, in some cases, to request their erasure where, among other reasons, the data are no longer necessary for the purposes for which they were collected.To request the limitation of the processing of your data: in certain circumstances, you have the right to ask us to limit the processing of your data, in which case we inform you that we will only keep them for the exercise or defence of claims provided for in the applicable regulations on data protection.To portability of your data: in certain circumstances, you have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transfer it to another data controller. Object to the processing of your data: in certain circumstances and for reasons relating to your particular situation, you have the right to object to the processing of your data, in which case we will no longer process it, unless for compelling legitimate reasons, or the exercise or defence of any claims, it must be retained.You also have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on the consent prior to its withdrawal. You may exercise these rights by sending a written request to MULTIVERSE by sending an email to the address RGPD@multiversecomputing.com.Finally, you may lodge a complaint with the competent supervisory authority (in the case of MULTIVERSE,the Spanish Data Protection Agency - AEPD), particularly when you have not obtained satisfaction in exercising your rights. You can contact this Authority through its website www.aepd.es, or at the address C/ Jorge Juan, 6, 28001, Madrid (Spain).Status of this Privacy Policy and Notification of ChangesWe may update this Privacy Policy at any time, but it will be reviewed annually. This Privacy Policy was lastupdated and revised on San Sebastián, 25/01/2023.I authorise MULTIVERSE to store my data for the purpose of sending me job offers that match my professional profile

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.